JIJO YOHANNAN

Document Controller handling project documentation for clients MEW, KNPC, KOC,KIPIC & JO 

  1. Primary responsibilities for Clients( KOC, MEW, KNPC, Equate, KIPIC):
• Responsible for all incoming and outgoing correspondences, MoMs, Drawings & technical submittals.
• Handling all incoming and outgoing mail, distribution of mail to the concerned staff.
• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, staff daily report, Submittals and other forms of pertinent documents from the client and subcontractors.
• Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
• Maintaining and archive all files.
• Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
• Electronic-transmission of documents
• Data input to database related to document receiving & tracking document.
• Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
• Regular periodic backup (electronic copy) of project documents.
2. Provides office employees with administrative support including, typing, filing and other general office duties.
3. Assist with preparation of technical specifications, tendering and contract administration.
4. Ensures that each project or project phase is properly invoiced in a timely manner.
5. Collaboration and working as part of a team.
6. Follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
7. Complete all work in line with HEISCO Core Values and in accordance with the HEISCO Quality Systems and Project Quality Procedures.
8. Other duties as requested from time to time by the Superior.

Masters in Business Administration 

Bachelor of Commerce